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Road permits
Application to carry out works in a public road (Section 138 applications)

If you are planning to undertake works that require the use of Council roads, footpaths or any part of the road reserve, then you must seek approval from Council under Section 138 of the Roads Act, 1993.

Works within the road reserve may include activities like erecting a structure, digging up or disturbing the surface of a public road to construct a driveway, removing or interfering with a structure, or any other activities as defined within the Roads Act 1993.

If you are looking to carry out any of the following construction works, you must apply for Section 138 Works approval: 

  • Construct or reconstruct a driveway 
  • Remove a redundant driveway 
  • Connect to a public utility such as the water supply (i.e.road opening)
  • Repair or reconstruct kerb and gutter within property frontage 
  • Repair or reconstruct footpath within property frontage 
  • Connection of proposed public roads to existing roads
  • Footways paving, private utilities, landscape works, ramps, pipes, connecting to roads
  • Permanent balconies and awnings, overhead crossings, encroachments by car parking spaces, posts
  • Temporary anchors
  • Connect stormwater to the kerb and gutter (i.e. road opening) 
  • Installation or construction of private utility to a public utility, etc.


Public authorities such as the Roads and Maritime Services, Police, Rural Fire Service are exempt from this approval; however, prior notification is advisable where possible.

Telstra and Ausgrid and agencies working on their behalf, are exempt from these applications, however, they are subject to prior notification within their own legislation.

Application Form and Customer Checklist

Download a 138 Application form for use of a Council Road.

Please note: If the information required on this check list is not provided at the time of submission, then this may delay the processing of your application.

  • Section 138 form-All applicable fields on this application form needs to be completed
  • A map/drawing/sketch of where the works will be done.

You may need to consult with an architect/engineer to provide you with the required levels & drawing

If part of a DA and your DA application has been approved, the latest approved Council drawings detailing the proposed works must be provided

For all non-DA applications, drawings detailing the location of the proposed works must be provided

Refer to Council Engineering construction specifications for Council requirements

  • A copy of the public liability insurance to the value of $20 million for a minimum period of six (6) months indemnifying the Singleton Council must be provided. The indemnification of Council must be stipulated on the Certificate of Currency that is to be submitted to Council
  • A certified Traffic Control Plan (where applicable)
  • If work involves tree removal , REF may be required
  • A copy of certificate of currency
  • Where works are required within a Classified Road, the applicant must obtain concurrence from Roads and Maritime (RMS). Evidence of RMS concurrence shall be included in your application to Council for S.138 approval.

About the Application

An approval letter must be obtained prior to commencement of any work;

  • Section 138 application is for Council to determine the site suitability for the Applicants’ proposed works only. This application does allow the Applicant to apply for permission to carry out proposed works.
  • Section application is not an automatic approval. Your application will be assessed to determine whether conditional approval may be granted. Written advice will be forwarded to the Applicant upon successful application. If an application is refused, the Applicant will be notified in writing.
  • No works are to commence until written approval for the construction of the proposed works has been issued by Council. If works are commenced prior to Council issuing approval, then the property owner will be liable for an ‘un-authorised road works’ penalty fee and a stop work notice could be issued. Refer to Council’s fees and charges.
  • Non DA/CDC applications may take up to two weeks (14) working days.
  • For DA/CDC applications, processing times may exceed the above depending on the DA/CDC status. The applicant must allow for this in planning any works.
  • If your application is approved, you can either accept a Council quotation, or alternatively submit a Works Construction by Private Contractor application if engaging a Private Contractor.
  • Council will carry out random audits where works are undertaken within the Road Reserve. Failure to comply with the conditions as outlined above will result in issue of a stop work order and issue of a penalty infringement notice.

Should you have further enquiries in regards to the above please contact Councils Manager of Infrastructure Strategy Planning and Programming on 02 6578 7290 or


Blasting notifications
All Hunter Valley mines that use a Council road for blasting notification, or temporary closures, are required to submit an application for Road Occupancy License for blasting notification each financial year.

Please contact Council's Works Department for the relevant forms.

Permanent road closure application Council public road

If a Council Public Road is no longer being utilised by the public interested parties can make an application to Council to close the road.

The application also allows for the applicant to indicate whether they wish to acquire the surplus land following closure of the road.

There is a non-refundable fee payable at the time of lodgement of the Road Closure Application – Council Public Road, please refer to Council’s
Fees and Charges Schedule.

Please contact Council’s Contracts and Property Officer for more details.

Roadside grazing

Council does not charge any fees for rural grazing permit. In order to make an application, Council requires the following in writing:

  • Location and address of the cattle property,
  • Sections of roads affected,
  • Duration of use and near town times of the day is also required,
  • Number of heads.

The processing of grazing requests typically takes 1 week. A typical approval requires the following:

  • Insurance that Indemnify Council against any liability claims arising from such approval
  • Consent for this agreement is in accordance with the Rules and Conditions set out by the Local Lands Services
  • The agreement can NOT be assigned or transferred to another person
  • This consent is only valid when issued in conjunction with a Stock Grazing Permit issued by the Local Lands Services.

This approval process is in accordance with Temporary Stock Grazing Permit from the Local Lands Services under the Rural Lands Protection Act, 1989, Part 8 Division 5, Section 101, in respect of public road(s) vested in Council.

Oversize Over mass Vehicles
As of 10 February 2014, businesses and other road users wishing to take an oversize or over mass vehicle including B Doubles undertaking interstate trips are required to obtain approval from National Heavy Vehicle Regulator (NHVR).

Please contact NHVR on www.nhvr.gov.au to lodge an application.

If a business or other road users wishes to take an oversize or over mass vehicle within NSW they must obtain approval directly from Road and Maritime Services if wishing to use state roads and Council if wishing to use regional and/or local roads.

If an applicant is planning to use both state and regional/local roads, approval should be obtained from Roads and Maritime Services prior to applying to Council. The Roads and Maritime Services submission can then be submitted directly to Council rather than a separate application completed. .

Separate applications are to be made for each trip. Each trip is then assessed by Council. To ensure that all conditions of travel have been complied with.

For over mass loads it will be the responsibility of the applicant to ensure that an engineering assessment of the carrying capacity of the affected structures is undertaken prior to any application being considered. The cost of such assessments will be the responsibility of the applicant.

It should be noted that Council is not in favour of trucks using roads through rural residential areas, such as Retreat Road and Range Road, and as such these roads should be avoided.

You are requested to exercise caution while using roads and other Council infrastructure. In accordance with Section 102 of the Roads Act 1993 it is your responsibility in all cases to pay any costs incurred in making good any damage caused to roads and associated structures other than ordinary wear and tear. In the interest of safety, any damage is to be reported immediately to Council.

A fee of $70 is payable to Council for the processing of the application and must be paid prior to a permit being issued.

Applications to Council should be sent to

Request for private works within in road reserve

Residents can request that Council carry out private works at within the road reserve, this will be at the resident's cost. The types of works that Council may carry out on the behalf of residents include constructing driveways, the removal of trees and grading of roads.

Estimates given are intended as a guide and the actual charge will be based on the rates set by Council.

Council's routine maintenance work may take precedence over requests for private works.

Singleton Council
PO Box 314 Singleton NSW 2330
Ph: 02 6578 7290